Skip hire management software
The whole skip firm on one book. Nothing typed twice.
A job is booked once. SkipDeck carries it through the board, the driver’s run, the weighbridge, the waste receipt and the invoice, each step picking up what the last one knew.
Money · real screen, swipe it, or tap it to see it larger
No card and no sales call. I set the book up at its own address, usually the same working day.
One job, six hand-offs, no re-typing.
1Booked
By phone, from your website or from your spreadsheet, onto the same book with the customer and site already known.
2On the board
One lane a lorry, timed on real road journeys from the yard, with the agreed windows and the empties you have. You put each stop where you want it.
3Driven
Each driver opens their run in their phone's browser — nothing to install — marks stops done with photos and a signature, and it keeps working through a dead spot.
4Weighed
The collection comes over the bridge and the weight lands on the job, split into what was in the skip: several waste codes on one receipt, each with its own route.
5Recorded
The waste receipt is built from what the job already holds — carrier, site, container, codes — and Defra's file is produced for the batch, one a day rather than one a skip.
6Invoiced
Work that is finished and not yet invoiced is a list you can see. Raise the invoice, take the payment, hand the rest to Xero, and the job shows that it has been billed.
Start from the spreadsheet you already run on.
Whatever your columns are called, SkipDeck finds the address, size, date and price, shows you what it decided, and writes nothing until you confirm. Skips already out become the skips-out list.
Where the waste paperwork stands, plainly. SkipDeck builds Defra’s receipt-of-waste spreadsheet for you and reads their reply back in, and that route is complete and in use. Direct filing to Defra’s service is built and Defra granted it production access on 10 September 2026; it is switched on for your firm once you have your own Defra API code. SkipDeck is named on Defra’s own list of software providers, updated 14 September 2026, and a place on that list is not approval of the software. What the October 2026 duty means for you.
What’s in the box.
All of it, on every tier, for as many users as you like — from £99 a month for a firm with up to 2 lorries. See the three tiers.
The office
- BookingsDeliveries, collections and exchanges on one screen: the customer, the site, the time you agreed, where the skip goes and a note for the driver.
- Office notepadThe pad by the phone. Write down an enquiry and the number and postcode are picked out of it; “Book it” turns the note into a booking.
- Prices by size and distanceA price per skip size, a surcharge by road distance, your extra charges and each council’s permit fee, and a trade account’s own discount.
- Repeat jobsSet the pattern once and next month’s jobs appear on the board as ordinary bookings you can still move or cancel.
- Customers, sites and filesOne record per customer: every site, every hire, their invoices, paperwork and notes, with who can see it and when it is deleted.
- Your spreadsheet, importedUpload the sheet you run on now. Nothing is created until you agree, and if it gets stuck you can let SkipDeck in for seven days to finish it.
- A login for everyoneEach person signs in as themselves, with a role that sets what they can see and change. Every change is recorded against whoever made it.
What your customers see
- Your own booking pageSwitched on when you are ready. Requests wait for you to accept them.
- Customer portalA private link to their own page: the skips they have out, the ones they have had, their invoices, and one button to tell you a skip is ready to come back.
- Job ticketsA numbered docket for every visit, with any photos and signature from site, emailed as a link when you want it.
- Emails to your customersBooking confirmations, tickets, invoices and transfer notes, sent from the job under your firm’s name. Set up for you.
- Card paymentsSwitched on when you ask. The invoice email carries a link to pay by card, the money goes to your own Stripe account, and SkipDeck takes no cut.
The day and the yard
- Dispatch boardEvery job for the day in lanes, one per lorry. Put a stop where you want it and the lane re-times itself around it, on real road journeys.
- The driver’s phoneThe driver’s own link: the run in order with your notes, photos, where the skip went and a signature. It keeps working with no signal.
- Without the driver’s phoneIf your drivers don’t use the phone link, press Done on the job from the office. Invoicing doesn’t wait for a signature.
- SubcontractorsGive a job to another firm when you’re a lorry short. It comes off your board, stays on your invoice, and their fee is worked out from what you keep.
- Skip stockWhat is in the yard, what is out, how long it has been out, and which ones are overdue.
- MapEvery job and every skip still out on site, where they actually are.
- Fleet and complianceLorries, drivers and their documents, with one screen showing everything about to run out — MOT, insurance, licences, skip permits — before it does.
- Tomorrow’s sheetEach evening the next day’s work lands in your inbox: every lorry’s run with phone numbers and site notes, a PDF to print and two spreadsheets.
Paperwork and money
- WeighbridgeOne screen per load: the lorry, the skip, the weight, and as many EWC codes as the skip really held. Every day still to weigh is in one list.
- Defra waste receiptsBuilt from what you weighed and held back while anything is missing. File them as Defra’s spreadsheet, or straight to Defra once you have your own Defra API code.
- Waste transfer notesDrafted from the weighbridge record when the job finishes; print one or a run, or email it to the customer.
- InvoicesEverything finished and not yet invoiced, one invoice per customer or their whole month on one, with your logo and your own footer.
- What you are owedPaid, part paid and overdue, counted across the whole book. A card refund comes back as a credit note.
- XeroInvoices go across as drafts for you to approve; payments taken in Xero come back within the hour. A plain CSV too.
- ReportsJobs, tonnage, turnaround and money over any dates, with the period before beside every figure.
Run a fortnight of your own jobs on it.
Fourteen days, no card, and the trial does not turn into a subscription on its own.